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Note added at 3 mins (2005-12-13 10:36:22 GMT)
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http://www.eythorneparishcouncil.btinternet.co.uk/minutes_Au...
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Minutes of the (168th) Parish Council meeting held on Wednesday 24th August 2005 at the Resource Centre at 7pm.

05.08.01 Present: Cllrs. Nash(chair)/Williams/Stares/Linning/Elsey/Christey/Baldwin
Co. Cllr. Rowbotham, Mr. Rogers, Ms Haggart & Clerk

05.08.02 Apologies: Cllrs. Wadley (holiday) and Sansum (work)

05.08.03 Approve & Sign Minutes: Resolved that the June 2005 Parish Council minutes, July 2005 Planning and August 2005 Planning and Finance Minutes are approved.

05.08.04 Matters Arising: Cllr. Rowbotham stated that she hadn’t realised that there was already a Forum in existence and therefore the formation of a new committee wouldn’t be necessary she also referred to the item on Tilmanstone pit site being the only one with problems and stated that Betteshanger did have teething problems and that the initial group folded.

05.08.05 Declaration of Interest & Register of Financial & Other Interests: No amendments declared.

05.08.06 Rural Warden report: David Bish sent his apologies for not attending the meeting due to operational duties

05.08.07 District Councillor’s report: No apologies or report submitted by District Councillor Hansells’ again this month.

05.08.08 County Councillor’s report: Cllr. Rowbotham handed out a written report to the Council attached to Minute book:

05.08.09 Planning application publicity – DDC: Clerk read out letter from DDC concerning the local newspapers that Planning applications are and could be advertised in. Resolved that the Clerk respond that the Parish Council would like planning applications advertised in the Dover Express and the East Kent Mercury.

05.08.10 Purchase of new dog bins: Cllr. Christey informed the meeting that he had been approached by several residents asking if bins could be provided for Flax Court Lane. Clerk had contacted the ROW Officer and he had informed her that he had no objection but that the Parish Council would have to purchase it. Resolved that 2 dog bins are purchased up to £500 and Clerk to obtain prices and liaise with the ROW officer on the siting.

05.08.11 Annual Return – Completion of Accounts Auditor’s Statement: Clerk informed the meeting that the Annual Return had been signed off and read out the Auditor’s statement. Resolved that Clerk contact Insurers to see what the upper limit on the Fidelity Guarantee is.

05.08.12 Parish Plan update: Cllr. Linning informed meeting that the Scoping study was complete and that he would draft a report for the Community Magazine and that a Public meeting should be held to discuss this and that a Committee should be formed with concerned members of the Public.

05.08.13 BT Payphone @ Green Lane: Clerk read out letter from BT concerning this payphone. Resolved that the Parish Council respond that they will await OFCOM’s response and in the event that it is turned into a cashless phone box what provision for the local community to purchase phone cards will be made and perhaps Eythorne PO could sell them.

05.08.14 Committee Reports:
1) Finance
As per August Finance minutes. Resolved that the Parish Council move £1,000 from the Reserve Cash to cover Election costs. Resolved that the Parish Council move £3,000 from the Reserve Cash to the Playing Fields/Repairs to cover the cost of vandalism repairs on the Teen Shelters/Bus Shelter and purchase of a new bench.
Cllr. Linning said he had received complaints from parishioners concerning the amount spent on vandalism. Agreed to put on next Agenda to set a limit of what costs the Parish Council will go up to on any equipment before removal as not cost efficient.

2) Planning
As per July/August Planning Minutes

3) Recreation & Amenities
Cllr. Stares has dealt with the North Downs Way booklet and Clerk to write.
Cllr. Stares has discussed with the ROW Officer when the 3rd cut is due on Roman Way and grants can be obtained only if it requires a new surface.
Cllr. Stares went through the results of the Play Equipment Annual Inspection and the faults found. Stalco are to come out and repair the weld on the Skate Ramp and remove the grind rail which has been fitted within the safety area recommended and also to remove the old swings at Elvington Playing Field. Cllrs. Stares/Christey to provide Clerk with details of what is required on the equipment so that the Clerk can contact the companies concerned.

05.08.15 Finance: Resolved that cheques are approved for:
Inland Revenue – PAYE – July 340.66 Mrs Gower – Wages - July 625.88
Mrs Gower – July Expenses/Broadband 127.00 DDC – Dog Warden 147.25
Stalco – repairs 217.96 Inland Revenue – PAYE 299.52
Village Hall Elvington – Electric Fee 100.00 English Landscapes – Gangmow 55.93
Audit Commission 293.73 Mr Thomson – Wages 189.51
Mrs Gower – Wages 625.58 Mrs Gower – B/band + Books 37.50
Ann Howard – Garden Prize 25.00 Mr & Mrs McCartney – Garden Prize 20.00
Mr N Gallagher 15.00 Pam Hill – Garden Prize 25.00
J. Ryan – Garden Prize 20.00 J. Neary – Garden Prize 15.00
L. Dalligan – Garden Prize 25.00 Mr & Mrs Dickason 20.00
J. Ryan – Garden Prize 25.00 Pam Hill – Garden Prize 20.00
Mr & Mrs McCartney 15.00 Jane Neary – Garden Prize 25.00
Luke Halford – Garden Prize 15.00 Cody Halford – Garden prize 15.00
J. Neary – Garden Prize 15.00 Impact Office – Chair 77.05

05.08.16 Correspondence:

1. e-mail from DDC re: Housing Strategy 2005-06 – Clerk read out reply to PC’s concerns over the percentage of Affordable Housing in the Dover District area.
2. KCC – Proposals for Service Changes @ Buckland Hospital – Cllr. Stares attended and submitted a report of events. – Clerk to type up for file.
3. Clerks & Councils Direct – passed to Cllr. Nash
4. Action with Communities in Rural Kent – Funding for Parish Plans – passed to Cllr. Linning
5. Orange – Acknowledgment of PC’s letter – Clerk informed meeting that Orange have said they will communicate soon.
6. KCC Annual Plan – passed to Cllr. Williams
7. Parish News – handed out
8. The Clerk – passed to Cllr. Nash
9. Crime by Ward figures – Clerk had already
10. KCC – Community Paths Project – Grants for ROW Improvements – Cllr. Stares dealing with this issue.
11. E-mail from Tim Flisher re; Planning applications – Clerk read out e-mail
12. E-mail from Melvyn Twycross re: Dog bin @ Flax Court Lane – already
13. Campaign for the Sustainable Communities Bill – passed to Cllr. Linning
14. All other correspondence notes

05.08.17 Public Question time:

Two members of the Public raised questions and the Parish Council responded and the Chairman closed the meeting.
Meeting closed at 2057
Minutes of the Finance meeting held on Monday 5th September 2005 at the Clerk’s home.

05.09.Fin 01 Present: Cllrs. Elsey/Baldwin/Sansum and Clerk

05.09.Fin 02 Apologies: Cllr. Nash (holiday)

05.09.Fin 03 Check and approve Accounts: Clerk handed out up to date Balance and Budget sheets and explained that she had made the amendments as agreed at the last Parish Council meeting. Cllr. Elsey asked for clarification on the BMX c/over sum and Clerk replied to this question. Committee agreed that the accounts were accurate.

05.09.Fin 04 Possible Re-election costs: Clerk read out copy letter to DDC from Mr. Nielsen concerning the alleged illegal tactics used by Mr Jones’s campaigners Mr Birch/Watson and that he had requested the election be held again and that she didn’t know the procedure on this and would await DDC to confirm their decision. Clerk stated that Mr. Jones had been nominated by Cllr. Christey. Also Mr. Jones had not contacted her to sign the Declaration of Acceptance of Office and Register of Interest forms and until this was done he was not officially a Councillor. A discussion took place on this item.

05.09.Fin 05 Voice Recording of Meetings: Clerk explained that several Councillors had thought that it would be worthwhile to invest in a recorder after the last meeting’s comments and the Clerk had looked into prices. Chairman had also spoken to David Blackburn after the election count last week and read out her notes from this. David had stated that DDC had discounted it due to cost, but obviously different equipment would be needed for a PC meeting. That Minutes should be as bland as possible with the bare minimum recorded (only relevant items/resolutions) and that full Council approve the Clerk’s minutes and if they agree them then they stand and subsequently become a legal document that cannot be altered, he also recommended that the PC seek legal advice concerning the threats/harassment against them. If a member of the public is requested to be quiet and does not then the PC should bring their Standing Orders into effect and request that person to leave the meeting and if they refuse then the meeting should be closed. Committee agreed to recommend to full Council that they do not purchase voice equipment but adopt the other recommendations.

05.09.Fin 06 Donations: Clerk reported that she had put articles in the Noticeboard and Community Magazine informing Organisations that the donation deadline is 31st October 2005 and the information that must be supplied with their request was also included.

Meeting closed at 1945


Minutes of the Planning meeting held on Monday 12th September 2005 at the Clerk’s home at 1900.

05.09.Plan 01 Present: Cllrs. Williams/Elsey/Nash, District Councillor Hansell, Mrs Coltman and Clerk.

05.09.Plan 02 Apologies: None

05.09.Plan 03 Planning Applications:
36 Willow Waye – 2 Storey side extension. Mrs Coltman handed out copy letters to DDC objecting to this application also photos and an OS map. Mrs Coltman’s property is in Hazel Close and backs on to 36 Willow Waye. Mrs Coltman gave a brief outline of the planning history. Clerk read out Fact sheet 1 – Privacy & Overlooking from the ODPM web site. Committee agreed to object on the grounds that the area has been developed to maximum density and that it would also mar the view of those properties affected in Hazel Close and a loss of privacy and light. Committee explained to Mrs Coltman that DDC do not have to take any notice of the PC’s objection.

10m Slim line mast @ Wigmore Lane/Sandwich Road. Clerk read out pre-application report and that Orange had stated that consultation had been held with the PC, Cllr. Hansell etc. Responses had only been received from the PC and Community Liaison Officer, no consultation had been held with the School. Clerk read out several fact sheets dealing with health issues, mast sharing, visual impact obtained from the websites of Mast Sanity and Planning Sanity. Notices informing parishioners of this issue and the meeting had been placed on the website and noticeboards but no one had contacted the PC on this issue. Committee agreed to object on health/visual/mast sharing/economical detrimental effect issues and Clerk to write to DDC with the objections and to also cite the existing Boys Hill mast. Cllr. Hansell will represent the PC at the Planning meeting. Clerk to also contact Cllr. Rowbotham and inform her of this as it is KCC land that will be used.

Removal of Rowan tree @ Rowan Dene – approved

05.09.Plan 04 S.W. Peay:
Clerk read out letter from Tim Ingleton to the SE & Metropolitan Commission where he approved the time constraints being imposed on the movement of HGV’s and that DDC had raised no further objections, Clerk had also received confirmation from Mr Scott that this issue had now been dealt with and was approved. Clerk stated that it was again a case of DDC not supporting the PC and that Mr. Ingleton had requested the Clerk obtain information from the Tilmanstone Miners Welfare Club and Mr Baldwin had supplied all this and this had been copied to Mr. Ingleton and he had not done anything about it. Cllr. Hansell is to contact Tim Ingleton and come back to the Clerk.

05.09.Plan 05 Consultation on the SE Plan: Copies of this were handed out and Clerk requested that Cllrs. read this and report back at the October planning meeting with their views/comments on this to enable the Clerk to reply by the 14th October.

05.09.Plan 06 Regional Planning Guidance on Waste & Minerals: Booklet handed to Cllr. Williams for comments/views by November 2005.

Meeting closed at 1945

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Note added at 17 mins (2005-12-13 10:49:43 GMT)
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получается:
А reported
B read out
C handed out
D requested
E said